Costing Administrator

We are looking for a highly motivated and organised individual to join our team as Costing Administrator. Candidates must have excellent numeracy skills, good communication and positive attitude.

OUR COMPANY

Inside Out Contracts Ltd are recognised as one of the UK’s market leaders for commercial furniture, with a young friendly team based at our head office & showroom in Greenwich, London SE10. With good transport links.

We specialise in supplying contemporary furniture globally to the leisure market and work with some of worlds the biggest brands in particular restaurants, hotels, airports, cruise liners & nightclubs.

Inside Out have ambitious international growth plans with our newly opened New York US office together with European office in Berlin looking after European business.

Some of our recent work includes

F1 Experience, Ascot Racecourse, Hilton Hotels, Wimbledon, KOKO, The Shard, The Royal Albert Hall, Virgin Trains & Hotels, Marriot Hotels, VIP airport lounges, Curzon Cinemas, AMEX VIP Lounge at the O2, Krispy Kreme & the nationwide GAIL’s Bakery rollout. To get a better idea of what we do, please visit our website: www.insideoutcontracts.com

Job Specification London based commercial furniture specialists, are looking for a highly organised and numerate individual to work as Costing Administrator alongside our Sales Director. This is a fantastic opportunity to work in a fast-paced environment and be part of the growing team at Inside Out Contracts, one of the best commercial furniture suppliers in the UK.

Candidates must be well presented, have a good attitude, excellent numeracy skills, polite phone manner, IT skills, careful attention to detail and strong organisational skills.

GENERAL DUTIES:

• Work closely with the sales director to support timely replies and accurate pricing
• Liaising with clients and suppliers
• Prepare detailed costing and quotations based on client specifications, drawings, and briefs
• Ensure all quotations maintain agreed margin targets
• Maintain and update internal pricing tools and databases such as CRM system – including sales forecasting, client details and live project information
• Identify opportunities using Ai to improve efficiency and accuracy within the quoting / costing process
• Support continuous improvements and further development of pricing
• Ensure all quotations are delivered within agreed timeframes, accurately and to a high standard
• Negotiating pricing with suppliers when required
• Assisting with client presentations when needed
• New-business research and supporting lead-generation activities
• Carrying out administrative duties, such as ordering samples

SKILLS & EXPERIENCE REQUIRED

• Exceptional organisational skills with a strong focus on accuracy and attention to detail
• Excellent Numeracy skills
• Ai knowledge - for streamlining costing and data workflows
• Proficient in CRM platforms, ensuring accurate and efficient information management
• Good communication skills – both verbal & written
• Strong IT skills with good knowledge of Microsoft Word, Excel and Outlook
• Comfortable working with pricing data and supplier cost structures
• Ability to manage multiple tasks, prioritise effectively and perform well under pressure
• Confident in negotiation and relationship-building with suppliers
• Proactive and able to take initiative
• Reliable, punctual and adaptable, with a positive and professional approach
• Proven administrative experience, ideally within a commercial environment; experience in interiors, furniture, architecture or related industries is highly advantageous

Start Date April 2026

WHAT WE OFFER

• Salary £25-27K depending on experience
• Great prospects in a fast-growing company
• Working hours 9-5:30 Monday - Friday with 1 hour lunch break.
• Friendly team with an office dog
• Team nights out when company hits target

Our main office is located above our modern furniture showroom in the heart of Greenwich London, SE10.

To apply, please email your CV, cover letter and any examples of work to support your application to mail@insideoutcontracts.com.